Mark Watson
National Operations Manager
Reading Time: 13 Minutes
Whether it’s every day, Monday to Friday or a hybrid working arrangement — your team spends a lot of time in the office and at their desks. Maintaining a clean office environment is really important. High-rise commercial buildings, government buildings, private schools, education centres, or hospitals — no matter where the office is, cleanliness is what makes the difference in your team’s morale, their productivity, and how both your team and guests view the space.
Keeping your office space clean is about more than just hygiene and cleanliness — although that is quite important. Clean office spaces produce improved air quality, ensure safety for your team, and represent a professional image for your organisation.
There are actually more benefits of office cleaning than you might have considered, though. Research suggests that office cleaning can boost productivity, improve your team’s happiness and efficiency, and have a big impact on your company’s culture.
The impact of a clean office on your working environment is huge. Let’s take a look at the benefits and how it all comes together practically.
Table of Contents
The key takeaways
- Office cleaning ensures clean air, fewer office illnesses, and a clean, safe space to work in.
- There are some unexpected benefits to a clean office, like improved productivity, team morale, and efficiency.
- It’s important to ensure shared office spaces, like break rooms, conference rooms, and rest rooms are clean.
- You need a diligent commercial cleaner to make sure your office is better off than just “surface clean”.
- It’s worth considering the eco-friendliness of your commercial cleaner’s products and practices.
The benefits of a clean office space
We know the health and hygiene benefits that come with office cleaning are front and centre in the minds of both organisational leaders and their teams. There are actually so many more benefits that come with office cleaning, though.
Fewer office illnesses
We’ve all experienced it. One team member in the office becomes sick, and like a slow, sad game of dominoes, each team member goes down one-by-one. By engaging regular office cleaners, you can reduce the spread of germs and bacteria in your office, leading to fewer office illnesses.
Improved air quality
Office cleaning services lead to a reduction of dust, allergens, and pollutants in your office environment. This improves the air quality in your office and reduces the risk of respiratory issues or inflamed allergies amongst your team.
Reduced workplace injuries
An organised and tidy workplace reduces the risk of workplace injuries — whether that’s by encouraging team members to not clutter the space or the cleanliness of floor surfaces within your office.
Improved team happiness & efficiency
People are happier in a clean workspace. The happier they are, the more efficiently they work. Office and commercial cleaning is a service that directly impacts the output of your team, making it a smart investment for any organisation.
Better company culture
A happier and more productive team matched with a clean workplace, can lead to a better company culture. The direct impact of office cleaning services can seem small, but the ripple effects for your organisation are massive.
Boosted productivity
Office cleaning services can be an investment in your team’s productivity. A clean office can boost productivity and the output of your team.
Keeping shared spaces clean
When you think of commercial office cleaning, you probably think of desk cleaning, rubbish removal, and vacuuming. Shared spaces like conference rooms, kitchens and eating areas, and restrooms are some of the most important office spaces to keep clean.
Not only is it important for your team to have clean areas to eat and use the restrooms, but office guests — especially clients — use these shared spaces, too. Send the right message about your organisation by keeping these clean.
Diligence is important in office cleaning
When it comes time to choose your office cleaning partner, it’s important you find one that’s dedicated to providing a comprehensive cleaning service. It’s really important for office cleaners to be diligent.
This means those often-overlooked areas of the office — the underside of desks, office equipment, doorknobs, and even between the blinds, where dust can build up. Refrigerator shelves, the inside of microwaves, coffee machine components, communal eating areas, and those hidden corners behind appliances can often be forgotten. Jani-King offers our office cleaners extensive training to ensure these areas are not forgotten.
Our office cleaners are particularly focused on high touch points that can lead to the spread of bacteria quickly — think refrigerator doors and other appliance handles.
A quick checklist for your office cleaning services
Daily Tasks
Reception Area
- Clean and disinfect reception desk and countertops.
- Thorough vacuum or sweep and mop floors in traffic areas.
- Empty rubbish bins and replace liners.
- Wipe down and disinfect door handles and light switches.
Restrooms
- Clean and disinfect toilets, sinks, and countertops.
- Restock paper towels, toilet paper, and soap.
- Empty rubbish bins and replace liners.
- Clean mirrors and wipe down dispensers.
- Thorough sweep and mop floors in traffic areas.
Break Room & Kitchen
- Clean and disinfect countertops, tables, and sinks.
- Wipe down appliances (microwave, refrigerator, coffee machine).
- Empty rubbish bins and replace liners.
- Thorough sweep and mop floors in traffic areas.
- Restock supplies (napkins, utensils, coffee).
Common Areas
- Dust and wipe down furniture and surfaces.
- Thorough vacuum or sweep and mop floors in traffic areas, as well as spot clean glass doors.
- Empty rubbish bins and replace liners.
- Clean and disinfect high-touch areas (light switches, door handles).
Weekly Tasks
Offices and Workstations
- Dust and wipe down desks, chairs, and office equipment.
- Thorough vacuum carpets or clean hard floors in traffic areas.
- Empty rubbish bins and replace liners.
- Clean computer monitors and keyboards.
Conference Rooms
- Dust and wipe down tables, chairs, and equipment.
- Thorough vacuum carpets or clean hard floors in traffic areas.
- Clean and disinfect high-touch areas (light switches, door handles).
Windows and Glass Surfaces
- Clean and polish interior windows and glass partitions.
- Wipe down glass doors and mirrors.
Monthly Cleaning Tasks
Deep Cleaning Carpets
- Steam clean or shampoo carpets to remove deep-seated dirt and stains.
Furniture and Upholstery
- Vacuum and clean upholstered furniture.
- Treat stains as needed.
Air Vents and Ducts
- Dust and clean air vents and return ducts.
Lighting Fixtures
- Dust and clean light fixtures and lamps.
Storage Areas
- Organise and clean storage rooms and closets.
- Dispose of unnecessary items.
Quarterly Cleaning Tasks
Exterior Windows
- Clean and polish exterior windows.
Walls and Baseboards
- Dust and wipe down walls and baseboards.
Hard-to-Reach Areas
- Clean behind large furniture and equipment.
- Dust ceiling fans and light fixtures.
Semi-Annual Cleaning Tasks
Deep Cleaning Restrooms
- Perform a thorough deep cleaning of restrooms, including grout and tile.
Annual Cleaning Tasks
Professional Carpet Cleaning
- Hire a professional service for a thorough carpet cleaning.
HVAC System Maintenance
- Schedule professional maintenance for HVAC systems, including duct cleaning.
Commercial cleaning products should be effective yet safe & eco-friendly
When you’re looking for office cleaning services, you’re looking for a high-quality service, a partner who will meet your cleaning needs perfectly, and who will provide quality cleaning that maintains your office perfectly. Something often overlooked, though, is the cleaning products and techniques your commercial cleaners use.
As the world takes big steps forward in terms of the environment and what we can do as organisations, the importance of sustainability in our business partners is growing, too. So, when you choose a commercial cleaning company, you want one that uses safe and eco-friendly products, while still maintaining a high standard of cleanliness.
At Jani-King, we work hard to meet your expectations around environmentally-friendly practices.
Eco-friendly cleaning products
Each of our franchisees receives a start-up kit that includes eco-friendly cleaning chemicals. We give our franchisees the freedom to choose which products they use once that start-up kit is completed. However, if you request eco-friendly products and green cleaning processes, we will include them in your service agreement, and your assigned franchisee will use eco-friendly products.
Environmentally friendly training guidelines
Each franchisee will also undergo our training program. This program has been designed to ensure that wherever you choose our office cleaning services, whether in the heart of Melbourne or in regional South Australia, you receive the same consistently great quality. It also ensures that our franchisees are trained in environmentally friendly cleaning practices.
Our training will teach them how to reduce the use of water and energy while cleaning, choose and develop an efficient cleaning routine, dispose of water and waste responsibly, and use environmentally friendly cleaning practices—like opting for a microfibre cloth over a paper towel.
Jani-King Australia ensures top-notch office cleaning services. Just ask our clients.
Why choose Jani-King Australia for your commercial cleaning services
Are you looking for top-quality office cleaning services for your organisation? Jani-King is Australia’s choice for quality. We offer personal service, ensuring each client is supported by their dedicated account manager and franchisee. This straightforward approach to office cleaning, matched with open and honest feedback, guarantees quality outcomes every time.
Our account managers build long-term relationships with regular check-ins and quality checks to ensure your needs are met. No matter where you are—a bustling city or a remote area—Jani-King delivers consistent quality right across Australia.
Jani-King is Australia’s choice for quality. Our considered partnerships mean we are always able to match you with the best professional cleaning team to meet your current or changing needs. With a nationwide network of professional commercial cleaners, we ensure your organisation receives the highest level of service tailored to your specific requirements. You’re in good hands with Jani-King.
Have a question about office cleaning?
What areas should I focus on for office cleaning?
When it comes to commercial cleaning, it’s essential to focus on areas with the most traffic and usage to maintain a hygienic and productive environment.
Common Areas
Reception areas, foyers, and hallways should be cleaned regularly, as they create visitors’ first impressions and are high-traffic zones.
Restrooms
Daily cleaning and disinfection are essential to prevent the spread of germs and maintain hygiene.
Break Rooms & Kitchens
These areas should be cleaned daily to avoid the buildup of food residue and bacteria.
Workstations & Desks
Regularly dusting and sanitising workstations can reduce the spread of germs.
Meeting Rooms
These spaces should be cleaned regularly to ensure they are presentable and hygienic for meetings.
High-Touch Surfaces
To minimise the spread of germs, door handles, light switches, and shared equipment (like printers and copiers) should be disinfected frequently.
Focusing on these areas ensures a clean and professional workspace that promotes health and productivity.
What frequency is recommended for cleaning different office areas?
The frequency of cleaning tasks in an office can vary based on usage and foot traffic. Here are some general guidelines for your commercial cleaning schedule.
Daily Cleaning
- Common areas, restrooms, and break rooms.
- High-touch surfaces (door handles, light switches, shared equipment).
- Emptying rubbish bins and replacing liners.
Weekly Cleaning
- Dusting and wiping down workstations and office equipment.
- Vacuuming carpets and mopping hard floors.
- Cleaning interior windows and glass surfaces.
Monthly Cleaning
- Deep cleaning carpets and upholstery.
- Dusting high and hard-to-reach areas (e.g., light fixtures, vents).
- Detailed cleaning of kitchen appliances and areas.
Quarterly Cleaning
- Professional carpet and upholstery cleaning.
- Window cleaning (interior and exterior).
- Comprehensive dusting and cleaning of storage areas.
This commercial cleaning schedule is a rough guide to keeping your office clean. Different offices will call for different cleaning schedules, though. You can work with professional office cleaners to develop a good schedule. If you partner with Jani-King, our specialists will create a customised cleaning schedule for the needs of your premises.
Why is professional cleaning better than in-house cleaning?
Professional cleaning offers several advantages over in-house cleaning efforts.
Expertise and Experience
Professional cleaners are trained and experienced in using the best techniques and products to achieve a deep, quality clean.
Quality and Consistency
Professional cleaning services ensure high standards of cleanliness and consistent results, to meet industry best practices.
Health and Safety
Professional cleaners use specialised equipment and disinfectants to eliminate germs and bacteria, promoting a healthier workplace. Importantly, they also use colour coded equipment to ensure there is no cross contamination between infectious areas.
Cost-Effective
Hiring a professional service can be more cost-effective in the long run. It reduces the need to purchase cleaning supplies and equipment and can minimise employee sick days as bacteria is less likely to spread.
Time-Saving
Professional cleaners work efficiently, allowing employees to focus on their core responsibilities without the distraction of cleaning tasks.
By leveraging professional cleaning services, your organisation can maintain a pristine and productive work environment.
How does a clean office impact employee health?
A clean office significantly contributes to the health and well-being of employees.
Reduced Illnesses
Regular cleaning and disinfection reduce the presence of germs and bacteria, lowering the risk of illnesses such as colds, flu, and other infections. This leads to fewer sick days and better productivity.
Improved Air Quality
Cleaning reduces dust, allergens, and pollutants in the air, which can alleviate respiratory issues and allergies and create a healthier workspace.
Lower Stress Levels
A clean and organised environment can reduce stress and anxiety amongst your team, leading to better mental health and increased job satisfaction.
Enhanced Focus and Productivity
A tidy workspace minimises distractions and clutter, helping employees focus better and work more efficiently.
Maintaining a clean office environment creates a healthy, productive, and positive workplace.
Jani-King is Australia’s choice for quality. Searching for an office cleaning partner you can rely on? Choose Jani-King Australia.
